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New Employee Welcome Letter and Email

Make staff feel valued with our new employee welcome letter and email templates.
Profile photo of Toni Ross — Senior Editor of Betterteam.
By Toni Ross, Nov 29, 2023
Toni Ross is the Senior Editor of Betterteam. Her interests include developing resources that help build and grow value-oriented, connected teams, both personal and professional.
A new employee having just received their welcome email and letter.

A welcome letter or email to a new employee gets them excited for their first day, prepares them for orientation, and gives necessary first-day info. It should be personal, with specific reasons why they were hired. These are also called new employee orientation letters.

New Employee Welcome Letter Template Download:

Download this new employee welcome letter template in Word format.

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Study after study has shown that the first days are hugely influential to an employee's long-term success at a company, and whether or not they'll even stick around long-term.

Little things like sending a welcome letter to new employees on the first day ultimately add up to big wins for your organizational culture and your bottom line, if done correctly. So, without further ado, here are our new employee letter and email templates and samples.

New Employee Welcome Letter Template:

Dear [employee name],

Congratulations, and welcome to our team. You were our final choice of [number of applicants for the position] applicants. We chose you because [name specific skills/abilities/attributes that the candidate possesses].

We’re looking forward to seeing you on [day they’re supposed to start] at [time they’re supposed to start] for your [orientation/training/first day of work].

When you arrive, ask for [employee heading up orientation/training/supervising] who will be [leading your orientation/training/supervising you today]. Be sure to bring [list anything they should bring, a lunch, special equipment, pen, and paper, etc.].

Also, you’ll want to wear [let them know how to dress, and if they’ll need anything special, such as comfortable shoes, clothes appropriate for the weather, clothes that can get dirty, a hazmat suit, etc.].

During your first day, you can expect to [give them a general outline of what they’ll be doing].

Sincerely,

[Your name]

[Your title/position]

Here is a sample new hire welcome letter, written using the template above to help you with any additional inspiration.

Sample Welcome Aboard Letter:

Dear Homer,

Congratulations, and welcome to our team. You were our final choice of 2 applicants. We chose you because of your willingness to work with radioactive materials and your apparent lack of self-preservation instinct.

We’re looking forward to seeing you on Friday, April 1, at 6 am for your training.

When you arrive, ask for Lenny, who will be leading your training. Be sure to bring donuts and lunch.

Also, you’ll want to wear a tie and something that will be comfortable under a hazmat suit. During your first day, you can expect to handle nuclear materials and be responsible for the safety and well-being of the entire population of Springfield.

Good luck!

Mr. Smithers

New Employee Welcome Email Template Download:

Use this new employee welcome email template in MS Word format to get your new hires excited and ready for their first day at your company.

Download Now

New Employee Welcome Email Template:

Subject line: Welcome to the team, [employee name]!

Dear [employee name],

We are thrilled to welcome you to our team and congratulate you on your new position. Out of a pool of [number of applicants for the position] applicants, you stood out as the top candidate and are our final choice because [name specific skills/abilities/attributes that the candidate possesses].

When you arrive on [day they’re supposed to start] at [time they’re supposed to start] for your [orientation/training/first day of work], ask for [employee heading up orientation/training/supervising] who will be [leading your orientation/training/supervising you today]. Please bring along [list anything they should bring, a lunch, special equipment, pen, and paper, etc.].

Also, please be advised to [let them know how to dress, and if they’ll need anything special, such as comfortable shoes, clothes appropriate for the weather, clothes that can get dirty, a hazmat suit, etc.].

During your first day, you can expect to [give them a general outline of what they’ll be doing]. If you have any questions before then, please feel free to contact me directly.

We look forward to working with you!

Sincerely,

[Your name]

[Your title/position]

We suggest combining a welcome letter or email to the candidate with a new employee welcome email that you send out to the team introducing the new hire.

Sample Welcome to the Team Email:

Hi Team,

I would like to introduce Homer Simpson who is joining us today in the newly created position of nuclear power plant operator. Homer has 15 years of experience working in various power plants and is highly recommended.

Homer is a lifetime resident of Springfield and likes eating donuts, coaching his son's little league team, and designing cars in his spare time.

We will be having a team lunch today to welcome Homer aboard so get your food orders in at reception.

Cheers,

Mr. Smithers

Additional Resources:

FAQs:

How do I write a welcome letter?

  1. Congratulate them and welcome them to the team.
  2. Tell them what you liked about them, or what made them stand out from their competition.
  3. State the day on which they will start and give them a brief summary on what to expect on their first day.
  4. Give them some tips about company policies such as dress code, and tell them you're excited to start working with them.

What is a welcome aboard letter?

A welcome aboard letter, or a new hire letter, is often a little less formal than an orientation letter or welcome letter. It's meant to get new employees excited about the job and their new colleagues, and relay information about the team they'll be working with.

How do I welcome my new employee?

You can welcome new employees by giving them a welcome letter, creating a schedule for their first day, and introducing them to everyone else in the office/workplace on their first day.

When should I send a new employee welcome letter?

You can send a welcome letter as soon as you hire a new employee. This establishes a clear line of communication between you, the employer, and your new employee.

Who should sign the new employee welcome letter?

The welcome letter can be signed by the CEO, the president of the company, or the person in charge of hiring. You should use a handwritten signature to add a personal touch.

Do you have other sample HR letters that I could use?

Related Articles:

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